Inventory categories and sources
List every award, premiership, record and recognition category in scope. Photograph physical boards, gather annual reports and note where spellings or years conflict before data entry begins.
Structure entries for people and devices
Store award, name, year and supporting context as text rather than a single image. A responsive interface can then support browsing, searching and accessibility across phones and larger screens.
Publish a correction process
Invite evidence through a named contact, preserve source notes and approve changes through the club’s governance process. Transparency protects the credibility of the record as new information emerges.
Questions
Frequently asked questions
Can photographs of boards be used as the archive?
Keep them as sources, but structured text is more accessible, searchable and maintainable.
What fields does each entry need?
At minimum record the category, recipient or team, year and supporting source.
How are mistakes corrected?
Use a documented evidence and approval process while retaining the original source notes.