Prepare real club scenarios
Ask each provider to demonstrate registration, fixtures, sponsor updates, mobile editing and access handover using realistic content. This reveals whether the system supports routine work rather than an idealised demo.
Compare responsibility and ownership
Clarify who maintains software, imports content, trains new volunteers and owns the domain, data and accounts. Document what happens if the provider or club ends the relationship.
Calculate the complete operating cost
Include setup, subscriptions, third-party tools, support, content work and volunteer time. A transparent proposal should state assumptions and optional services so committees can compare like with like.
Questions
Frequently asked questions
What should a provider demonstrate?
Ask for real editing, mobile, fixture, sponsor, analytics, support and handover workflows.
Who should own the domain?
The club should retain documented organisational control of its domain and critical accounts.
How many quotes should a club obtain?
Follow the club’s procurement rules and compare providers against the same documented requirements.